Practice Management Software Built for Modern Mental Health
A connected workspace for therapists, psychologists, coaches, and counsellors. Manage your practice, not the paperwork.
- Bring intake, patient records, appointments, and conversations together
- Move from lead to active patient in one connected workflow
- Coordinate care across the practitioner web app and patient mobile app
No credit card required to explore the current preview
Built around the daily work of a mental health practice
One Workspace for Your Core Practice Work
Available today, with planned capabilities clearly identified
Appointment Scheduling
- Practice calendar and patient scheduling
- In-app and mobile push reminders
- Appointment history in each patient chart
- Recurring appointment scheduling
Secure Telehealth
- Built-in video conferencing (desktop & mobile)
- Appointment-linked video sessions
- Camera and microphone controls
- Clinician notes alongside scheduled sessions
Client Management
- Patient records with contact and care details
- Secure client portal
- Patient journaling and habit tracking
- Document and consent-form tracking
Clinical Records
- Patient-level clinical notes
- Appointment-linked session notes
- Intake and consent-form status
- Appointment and invoice history in the chart
Billing Setup
- Invoice templates and practice billing details
- Invoice status visibility in patient records
- Configurable tax and payment terms
- Payment collection and reconciliation — coming soon
Secure Messaging
- Private conversations between care contacts
- Image sharing within conversations
- Unread-message tracking
- Web and mobile access
Practice Administration
- Daily workload and intake dashboard
- Lead pipeline and follow-up tracking
- Organization and team role management
- Advanced analytics and reporting — coming soon
Privacy & Access
- Role-aware access controls
- Client-side encryption for configured sensitive fields
- Consent and practice-document tracking
- Production compliance review — in progress
Preview Pricing
Planned launch pricing for independent practitioners
Planned Professional Plan
Explore the current product preview
- Patient records and intake
- Appointment scheduling
- Web and mobile access
- Messaging and video sessions
- Patient journaling and habit tracking
- Invoice templates and status tracking
- Patient and session notes
- Practice calendar
- Consent-form tracking
- Organization and team roles
- Guided practice onboarding
Frequently Asked Questions
Why CareCircle Fits Mental Health Workflows
Built for Mental Health
Connect intake, patient records, consent tracking, appointments, and clinical notes in one care workflow.
Guided Setup
Set up your professional profile, organization, practice documents, billing preferences, and branding step by step.
Privacy-Conscious Foundation
Role-aware access, consent tracking, and client-side encryption for configured sensitive fields are built into the product foundation.
Connected Care Workflow
Move from lead intake to patient records, scheduling, secure conversations, telehealth, and follow-up without switching systems.
Set Up Your Practice in a Guided Flow
Configure the essentials, then manage your daily care workflow from one workspace.
Create Your Account
Choose your role, create your sign-in, and confirm your basic information.
Configure Your Practice
Set up your organization, practice documents, billing preferences, branding, and patient list.
Coordinate Care
Manage intake, schedule appointments, send private messages, and start video sessions from one workspace.
Security and Privacy by Design
CareCircle uses role-aware access controls and client-side encryption for configured sensitive fields. Production hardening and formal compliance review are ongoing.